Matsurika Gyoseishoshi Lawyer Office (hereinafter referred to as “the Office”) hereby establishes this Privacy Policy (hereinafter referred to as “this Policy”) to outline its approach to the handling of personal information in connection with the services it provides.

The Office is committed to the appropriate management and protection of personal information obtained from clients and related parties. All personal information will be handled in accordance with the Act on the Protection of Personal Information (the “Personal Information Protection Law”), relevant laws and regulations, and this Policy.

Article 1. Personal Information

“Personal Information” refers to information as defined under the Personal Information Protection Law, which includes any data that can identify a specific individual, such as name, date of birth, address, telephone number, email address, and other descriptive information. This also encompasses data that, when combined with other information, can be used to identify an individual. Personal Information, as used in this policy, refers to any such information obtained by the Office in the course of conducting its business activities.

Article 2. Collection of Personal Information

The Office will collect personal information in an appropriate manner within the scope stipulated in Article 3 (Purposes of Collection and Use of Personal Information) and use it within that scope.

Article 3. Purposes of Collection and Use of Personal Information

The Office will collects and uses Personal Information for the following purposes:

  1. To carry out services in accordance with client requests
  2. To respond to inquiries, consultations, and other related communications
  3. To provide necessary notifications, including reminders for permit or license renewals and other important updates
  4. To fulfill purposes incidental or related to the above

Article 4. Provision of Personal Information to Third Parties

The Office disclose or provide Personal Information obtained in the course of its business to any third party without the prior consent of the individual. However, exceptions may apply in the following circumstances:

  1. When submitting documents or information to government agencies or relevant authorities as necessary for the performance of services
  2. When disclosure is permitted under the Personal Information Protection Law or other applicable laws and regulations, or when required by law
  3. When outsourcing services to external contractors within the necessary scope to perform business operations and achieve the stated purposes
  4. When it is necessary to protect the life, body, or property of a person and it is difficult to obtain the individual’s consent

Article 5. Disclosure of Personal Information

The Office will not disclose personal information obtained in the course of its business to any third party without the prior consent of the individual. However, exceptions may apply in the following cases:

  1. When it is necessary to protect the rights, property, or interests of the Office in response to unlawful acts, and it is difficult to obtain the individual’s consent
  2. When disclosure is required by a public authority pursuant to applicable laws and regulations

In addition, if an individual requests access to their own personal information, the Office will disclose such information without undue delay.

Please note that a handling fee of 300 yen will be charged per disclosure request.

Article 6. Implementation of Safety Management Measures

The Office makes every effort to keep personal information accurate and up to date, and implements appropriate security measures to prevent its loss, damage, or unauthorized disclosure. Additionally, the Office exercises necessary and appropriate oversight of employees and contractors who handle personal information.

Article 7. Compliance with Laws and Regulations

The Office complies with all applicable Japanese laws, regulations, and relevant standards concerning the handling of personal information in its possession.

Article 8. Continuous Improvement

The Office will review this Policy as necessary and make continuous improvements to ensure the effective protection of personal information.

Any changes to this Privacy Policy will take effect from the time they are published on this website.

Last Updated:August 21, 2025